VIFF Attendees Get the Sundance Treatment

Meetingmax Systems to provide housing reservation technology for film festival

Vancouver, BC; September 16, 2010 – While organizers of the Vancouver International Film Festival have countless details to worry about, this year they won’t be worrying about hotel reservations. As a festival sponsor, Vancouver-based Meetingmax Systems will be providing its online housing reservation technology to manage room bookings for visiting filmmakers, VIPs and guests. This follows the successful use of the online platform at last year’s Sundance Film Festival in Park City, Utah.

“We were looking for a way to make sure that housing arrangements for our guests would run seamlessly and were impressed with the results that Meetingmax produced at Sundance,” said Betty Verkuil, Director of Development, VIFF. “Having the support of local companies for our festival is critical for our success. We’re pleased to have technology developed by a Vancouver business play a key role in the festival’s logistics.”

With eight hotels providing rooms for the festival, VIFF organizers wanted to simplify the process of reserving rooms for VIPs and guests. Instead of having to use each hotel’s system, organizers can manage all hotel bookings through one central portal.

While Meetingmax is based in Vancouver, the organization primarily works with convention and visitors bureaus (CVBs), meeting planners, and organizations in the United States. This will mark one of the first times that the system will be used in Vancouver by local hotels and event planners.

“Our partnership with VIFF will allow potential clients to explore the customizable features of our online booking platform,” says Jeff Duncan, COO, Meetingmax Systems. “In turn, our system will streamline the housing reservations process for festival organizers, which can otherwise be an unnecessarily time-consuming element of event management.”

Duncan developed Meetingmax’s online housing reservation platform after years of organizing events and conferences. Given the time required to manage rooms at various hotels for events, he began looking for an existing software solution that could streamline the process. After an unsuccessful search, he spearheaded the development of Meetingmax’s own software in 2007.

Since then, the company has seen steady growth. The software is now used by CVBs in more than 20 destinations across North America. In 2009, Meetingmax was responsible for processing more than $7 million in hotel transactions.

“Our CVB clients have responded with positive feedback on their experiences with the Meetingmax system,” continues Duncan. “We are hearing that conference planners are now asking for the service from CVBs before making a final decision on which city gets their conference business.”